Innovation for Resilient Military Supply Chains and Society

TKI 2025 – 1st Call for Proposals Word templates

Annexes

(to be used for submitting a proposal)

The template for a Project Plan must be used for submitting a proposal and must be accompanied by:

Project budget (see Annex 3)

Partner agreement letter (see Annex 4) and, in the case that an organisational element of the Ministry of Defence is not directly involved in the project as a project partner, also a Letter of Support from an organisational element of the Ministry of Defence

The project plan consists of seven sections; all sections combined shall count not more than 30 pages:

Grant Application Form

Project Summary

Orientation and Project Goals

Research Questions

Activities and Work Packages

Consortium and Project Organisation

Impact: Valorisation Strategy and Expected Results

Please be aware that this form is in English, but proposal may also be submitted in Dutch.

Annex 2	Template Project Plan

(to be used for submitting a proposal)

A.	Grant Application Form

Project Name and Duration

Project name	Click to enter
Acronym	Click or tap to enter project acronym
Fundamental Defence sub-areas: 9 Logistics	☐ 9.1 Smart and predictive maintenance ☐ 9.2 Supply chain management ☐ 9.3 Transport ☐ 9.4 Life Cycle Support Analysis
Research call theme	☐ Theme 1: Military preparedness ☐ Theme 2: Civil-military cooperation ☐ Theme 3: Supply Chain Network Orchestration
Type of research	☐ Industrial research (applied research) ☐ Experimental development
Start date	Click or tap to enter
End date	Click or tap to enter
TRL at start of project	Choose a TRL level.	Technology Readiness Level: 1 – 9, ref. RVO.nl.
TRL at end of project	Choose a TRL level.

Project Applicant

Company / organisation	Click to enter name
Contact person	Click to enter
E-mail address	Click to enter
Phone number	Click to enter	Mobile	Click to enter
Person authorised to sign	Click to enter

Financial administrator	Click to enter
E-mail address	Click to enter
Phone number	Click to enter	Mobile	Click to enter
Applicant’s visiting address	Click to enter
Postal code (visiting address)	Click to enter	City	Click to enter
Postal address	Click to enter
Postal code (postal address)	Click to enter	City	Click to enter
Bank acc. number (IBAN)	Click to enter	Name bank	Click to enter

Project leader

Company / organisation	Company/organisation of project leader
Contact person	Click to enter
E-mail address	Click to enter
Phone number	Click to enter	Mobile	Click to enter

Consortium Partners

(Please make sure that the numbers (in €) below match with the numbers in the Excel template for the project budget!)

Organisation’s name	Type of organisation	SME	Contribution in-cash**	Contribution in-kind**	Partner uses IKS costing*
Click to enter	Choose item	Choose item	€ enter amount	€ enter amount	Choose item
Click to enter	Choose item	Choose item	€ enter amount	€ enter amount	Choose item
Click to enter	Choose item	Choose item	€ enter amount	€ enter amount	Choose item
Click to enter	Choose item	Choose item	€ enter amount	€ enter amount	Choose item

(copy rows to add more consortium partners)

*	The IKS method for this partner will be applied in this project based on an existing IKS agreement with RVO. Please provide TKI Dinalog with a copy of the written statement from RVO stating that this partner is allowed to use the IKS costing method.

**	These are the in-cash and in-kind contributions from the Excel sheet for project budget, sheet ‘Totaaloverzicht kosten’, row 18 and 19.

For each project partner, a signed partner agreement letter must be presented upon submission of the proposal

If an organisational element of the Ministry of Defence or a private partner with a demonstrable military expertise is not

directly involved in the project, a Letter of Support of an organisational element of the Ministry of Defence must be

presented upon submission of the proposal.

Project budget

(Please make sure that the numbers (in €) below match with the numbers in the Excel template for the project budget!)

Total direct project costs	€ enter amount
Total project costs	€ enter amount
Requested grant: max. € 750,000 subsidy for Industrial research (max. 50% of total project costs) max. € 250,000 subsidy for Experimental development (max. 25% of total project costs)	€ enter amount
Total amount of co-financing	€ enter amount
Other grants requested / awarded	Describe if applicable
Source of other grants	Describe if applicable
Kind of grants	Describe if applicable

Signatures

By signing this form, I certify that all the required documents are attached and that I am familiar with TKI Dinalog´s conditions and procedures.

Applicant’s organisation	Click to enter name
Person authorised to sign	Click to enter
Position	Click to enter
City	Click to enter
Date	Click or tap to enter
Signature

How to submit your proposal to TKI Dinalog
E-mail all documents in PDF and the original Word and Excel files to tenders@dinalog.nl

B.	Project Summary

The summary in accessible, non-technical language in English is a maximum of 300 words and will be used for non-specialist communication purposes (e.g. on our website). Please include the following: • Motivation and goals (including links to Ministry of Defence and TKI Dinalog objectives) • Research approach in broad lines: Activities / work packages • Innovativeness • Valorisation strategy and expected results

The summary in accessible, non-technical language in Dutch is a maximum of 300 words and will be used for non-specialist communication purposes (e.g. on our website). Please include the following: • Motivation and goals (including links to Ministry of Defence and TKI Dinalog Logistics) • Research approach in broad lines: Activities / work packages • Innovativeness • Valorisation strategy and expected results

C.	Motivation and Relation to Innovation Themes, the Call and Government Policy

(Related to the Assessment Criterium: Fit to the Call for Proposals)

C.1	Practical Motivation

This section presents the motivation for the proposed project, the real-world issues it aims to address and the urgency to address the issues.

C.2	Relation to the Call

This section describes the relationship to the objectives, themes and topics of the call document (go to the specific call on www.dinalog.nl, Guide, formats & relevant reports).

C.3	Relation to Government Policy

If applicable, this section describes the relation to the Defence Strategy for Industry and Innovation 2025-2029, the Strategic Action agenda Industry, Innovation and the National Knowledge Agenda for Logistics 2024-2027 (theme 4: Resilience and disruptions) and how interaction between the project and government bodies (which?) is pertained before and during the project (see also Annex 5).

D.	Orientation, Objectives and Research Questions

(Related to the Assessment Criterium: Quality of the Proposal)

Contribution

This section describes how the proposed project contributes to past and current projects and the international state of the art in the academic literature. It clearly states what makes this project new, unique and innovative compared to existing research and other projects.

Objectives, Goals and Key Research Questions

This section describes the: project objectives project goals in terms of SMART: Specific, Measurable, Acceptable, Realistic and Timing. The goals have to be linked to the goals as described in Defence Strategy for Industry and Innovation 2025-2029, the Strategic Action agenda Industry, Innovation and the National Knowledge Agenda for Logistics 2024-2027 the key research questions and the relationship between the key research and the proposed appropriate research approach

E.	Activities and Work Packages

(Related to the Assessment Criterium: Quality of the Proposal)

This section describes the approach proposed to achieve the project goals in work packages and activities, including milestones. The relations, coordination and collaboration between work packages and activities (e.g. between different parallel or sequentially planned activities, work packages, possible links with other projects, etcetera) are clearly described in detail, as well as milestones, project results and deliverables per work package / activity and decision points. The scientific approach must be clearly described in detail. Describe in detail the explicit roles, tasks and activities of the individual consortium partners and for what reasons.

Phase 1	Click to enter
Duration	Click to enter
Deliverables/ Milestones	Click to enter
Phase 2	Click to enter
Duration	Click to enter
Deliverables/ Milestones	Click to enter

(copy rows to add more phases)

Activity 1	Click to enter
Description
Click to enter
Planning
Click to enter
Work distribution
Click to enter
Expected results/deliverables/milestones
Click to enter

Activity 2	Click to enter
Description
Click to enter
Planning
Click to enter
Work distribution
Click to enter
Expected results/deliverables/milestones
Click to enter

(copy rows to add more activities)

Planning

This section describes planning of activities / work packages and the timing of deliverables. This can also be included in the previous section. A summary of the planning (schedule) must be part of the project plan.

Evaluation and Monitoring

This section describes how the consortium will evaluate the project (in terms of innovation process, cooperation and results) during and after finishing the project. The results of this evaluation will be submitted to TKI Dinalog. Describe how often measurements have to be made to be able to make project adjustments in time. Describe how they will be monitored, using which criteria and who will execute the evaluation.

F.	Consortium and Project Organisation

(Related to the Assessment Criterium: Quality of the consortium)

Project Team

This section describes the project consortium (knowledge institutes and private and public organisations), each specific role and input in the project (if necessary per activity / work package) and their quality / specific expertise. Describe why this consortium is well suited to conduct the proposed project. Short CVs (max ½ page A4) of the scientific researchers should be included as Annexes, along with a shortlist (titles and sources) of their 5 most relevant publications or relevant project experience. Also describe the relevant past performance of the other consortium partners.

Organisation and person’s name	Role and input	Specific competence
Click to enter	Click to enter	Click to enter
Click to enter	Click to enter	Click to enter
Click to enter	Click to enter	Click to enter
Click to enter	Click to enter	Click to enter

(copy rows to add more Organisations and persons)

Project organisation

This section describes the project organisation; roles, tasks and responsibilities are described, including diagram.

G.	Impact: Valorisation and Implementation Strategy and Expected Results

(Related to the Assessment Criterium: Impact)

Valorisation and Implementation Strategy

This section describes the way the consortium plans to organise valorisation and dissemination activities to make project results and knowledge widely available to the entire logistics industry and if applicable to other organisational elements of the Dutch Ministry of Defence (what, who and when) and plans to implement the project results after the project has finished. How do these activities enable the transfer of (intermediate) project results, outcomes and possible tools in practice beyond the project to other companies, regions, sectors, etc. (potential up-scaling effects). Valorisation and Dissemination what concrete activities and deliverables are defined (how explicit Valorisation activities are organised – what, who and when)? what is (are) the concrete aim(s), scope and reach of the dissemination and Valorisation activities? what are the target groups? what results are expected with regard to the Valorisation (during the project as well as the period after the project has ended)? what plug-and-play solutions are developed for upscaling, multiplying and widening of results to the logistics industry? who is responsible for the implementation and performance of the Valorisation activities? which financing, inside or outside the project budget, has been set aside for the Valorisation activities? Implementation This section describes the way and the follow-up steps that the consortium plans in order to implement the results of the project after the conclusion of the project (how, who and when), what (additional) budget is needed and to what results this will lead. how the implementation of the knowledge developed is attempted in practice? who is responsible for the implementation? what financing, within or outside the project budget, is used for this purpose? Expected Results This section describes the targeted and (where possible quantified) final results to be expected by executing the project, both project results for the project partners, but also the contribution (long term and timing to achieve these goals) to the Defence Strategy for Industry and Innovation 2025-2029, the Strategic Action agenda Industry, Innovation and the National Knowledge Agenda for Logistics 2024-2027 (theme 4: Resilience and disruptions). See the KPI’s in Annex 5. Indicate and quantify what your project will contribute to the KPI’s and as a business case. what possible concrete tools and instruments can be expected from the project? what are the expected results following implementation. For instance, can a business start-up be realised? what do the outcomes and results mean for the social networks?

Annex 4	Template Partner Agreement Letter

(to be used for submitting a proposal). It is mandatory to use this form.

Undersigned consortium partners:

Click to enter name based in enter city and represented by Click to enter being applicant of the project, and

Click to enter name consortium partner organisation based in enter city and represented by Authorised signatory,

Click to enter name consortium partner organisation based in enter city and represented by Authorised signatory,

Click to enter name consortium partner organisation based in enter city and represented by Authorised signatory,

Click to enter name consortium partner organisation based in enter city and represented by Authorised signatory,

Click to enter name consortium partner organisation based in enter city and represented by Authorised signatory,

(copy to add more Partner organisations)

Declare that:

The partners in the Consortium authorise the Applicant to submit the project application for the project Click to enter name on behalf of the Consortium;

The partners will execute the project as described in the project plan and share cost and risks. In the case of partners that want to make use of IKS (through an agreement with RVO), this must be noted on the subsidy application form and properly discussed with and supported by the other partners in the project and included in the budget;

This partner agreement will run from Click or tap to enter a date. until Click or tap to enter a date.; if the project and subsidy will be approved by TKI Dinalog, this partner agreement will be replaced by a consortium agreement within 3 months after start of the project.

The partners commit to the content and financial contribution as described in the application form and in the project plan;

The partners commit to the rules and guidelines of TKI Dinalog as written down in this Guideline, including the IP rules;

Partners will take care of public availability and knowledge dissemination of the project results, which includes making project results and information digitally available on the Internet free of charge.

Project applicant
Company / organisation	Click to enter name
Name	Click to enter
Place and date	Click to enter place, Click to enter a date
Signature

Consortium partners
Company 1 / organisation 1	Click to enter
Name	Click to enter
Place and date	Click to enter place, Click to enter a date
Signature
Company 2 / organisation 2	Click to enter
Name	Click to enter
Place and date	Click to enter place, Click to enter a date
Signature
Company 3 / organisation 3	Click to enter
Name	Click to enter
Place and date	Click to enter place, Click to enter a date
Signature
Company 4 / organisation 4	Click to enter
Name	Click to enter
Place and date	Click to enter place, Click to enter a date
Signature

(copy rows to add more consortium partners)